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County Clerk Corner: Clerks working together to better serve the public

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By Joan Kincaid

All 120 counties across the state of Kentucky have at least one thing in common at this time of the year. I call it “March Madness” and it has nothing to do with playing ball or shopping. In the county clerk’s office it is time for the renewals of all trucks, trailers and farm tags.  I encourage you not to wait until the last working day of the month, because the lines are always long at the end of March.  Be sure that you bring your last years registration and insurance with you.
Recently, all I can say is, “Wow, we made it through another day.” We are attempting to learn the new software and procedures for the new KAVIS system that will go live here in Kentucky this fall. Seven counties has been chosen as pilot counties to try the training system KAVIS sandbox out before it is released to all 120 counties. Owen County is one of the seven counties that was chosen.
My philosophy is simple, we must learn to crawl before we can run. Slowly we (county clerks, deputies and state) are trying to work out all the problems of the system so that on go live day of the new KAVIS system, you as a customer will not encounter any problems. Business will be as normal. Whatever it takes, during the upcoming weeks, we will meet the challenges and try our best to reach our goal. The willingness to work together as a group of county clerk’s offices united in an effort to better serve our citizens is a vital part of the strategy of the future vision of KAVIS.  It will make a big difference by solving the problems now and not later when we go live .
A few updates: We are grateful for the shelves that the library let us have. Old records are still being cleaned and placed in new boxes on the shelves. It is a slow process, but I am thankful for the grant that allows this project to continue. I have already seen the benefit of having these records cleaned and stored. I cannot help but get excited when a person finds a document that their great-grandfather or mother wrote with their own hands. The smile that comes across their face as they hold that document and share how much they appreciate finding the original document makes the project worth it all. Working with these records has given me a glimpse into our county’s rich history.
It has been reported that flood damaged vehicles are starting to appear everywhere. Since Hurricane Sandy the state of New Jersey alone has processed over 13,000 vehicles as either flood or salvage in their database.
Since Oct. 30, 2012 vehicles from states such as New Hampshire, Maine, Rhode Island, Connecticut, New Jersey, Maryland and others along the east coast may have been damaged by water.
 In order to help protect the citizens of Owen County from unknowingly acquiring these vehicles and the problems associated with them I suggest you check the VIN number of the vehicle before purchase. Websites to check the vehicles’ identification numbers are www.nicb.org,www.njconsumeraffairs.gov/floodedcars, and Carfax is also another good resource. Many people are now purchasing vehicles over the Internet coming from all over the United States. Just wanted to let you know that there is a concern about flood damaged vehicles coming into Kentucky from the coastal states with good titles.
As always, our door is open to you. Office hours are Monday 8 a.m. to 6 p.m., Tuesday-Friday 8 a.m.-4  p.m. My email is joan.kincaid@ky.gov and phone 502-484-2213 and fax 502-484-1002. Also, a special thank you to the Richland Baptist WOM for their prayers and the candy that we all have all enjoyed in the office.